2020 EAST Upgrade Grant

Last updated 4/17/2020 9:01:59 AM

2020-21 EAST Upgrade Grant information

2020-21 EAST Upgrade Grant Information

In cooperation with the Arkansas Department of Education's Division of Elementary & Secondary Education, EAST is excited to once again offer the EAST Upgrade Grant Program. This program leverages our collective support in partnership with local funds to ensure the technological capacity of EAST programs. While EAST programs are expected to plan and maintain up-to-date technological capacity, we recognize the need to help supplement these efforts when funding is available.

 

Grant Timeline

 

  • Grant announcement – Friday, April 17, 2020
  • EAST will begin accepting submissions (link opens) – Thursday, May 5, 2020, at 9:00 AM
  • Deadline for submissions (link closes) -  Friday, June 5, 2020, at 3:00 PM
  • Deadline for digital signatures to be completed - Friday, June 26 at 3:00 PM
  • Award announcement – Thurssday, July 23, 2020 at EAST Seminar
  • Purchase deadline - Friday, November 6, 2020
  • Verification visit from EAST staff member - November 2020 through May 2021

 

EAST Upgrade Grant Submission Website Link

The 2020 EAST Upgrade Grant will officially open for applications on May 5, 2020, at 9:00 AM. All applications must be submitted digitally through the EAST Upgrade Grant submission link. The link will not open until 9:00 AM on May 5, 2020, and then will close at 3:00 PM on June 5, 2020.

When the application packet is received at EAST, the pdf will be converted into a Docusign document which will be sent to the facilitator, principal, and superintendent designated in the application. All 3 signatures will be required for the application to be complete. Signatures must be completed by Friday, June 26, 2020 at 3:00 PM.

 

Any applications received after the submission deadline or via fax, email, or mail will be not be accepted.

 

Instructions for Submission

 

  • Download the file found below.
  • Rename the file by typing your school name at the front of the file name.
  • Open the file with Adobe Acrobat Reader DC (a free download.)
  • Fill in the form. No signatures are required at this point.
  • Save the completed form.
  • Upload the form through the EAST Upgrade Grant Submission Page found on the EAST website.
  • When you receive the Docusign version of your application, sign where directed.
  • Inform your principal and superintendent to also sign the form when they receive it in their email.

 


Click Here to Download RFP in PDF Format

 

Frequently Asked Questions

1.  If my district is providing more than $5,000 can I include that in the equipment list?

Certainly. The final purchase amount can be in any amount. The grant will match up to $5,000 maximum.

2.  What if we can’t commit this round?

You will be eligible for future grant cycles; however, this is a year-to-year grant pool. Annual funding for this grant is not guaranteed.

3.  Are there only specific items that can be purchased?

The EAST Upgrade Grant is for the purchase of hardware and software for the local EAST program. You do not have to purchase from the EAST specifications; however, items on the EAST specification list are readily accepted. You are encouraged to submit other hardware/software items for consideration that you believe would be of great benefit for your EAST program. Items of a consumable nature (e.g. toner) and classroom furniture/fixtures are not eligible.

4.  Can we amend what is ordered after submission?

Any deviation from the grant process or purchase list must be approved in writing prior to the purchase of equipment. Any changes would need to be of a comparable nature (upgrade make/model (e.g. server model Y instead of server model X ) versus total change (e.g. 3D Printer instead of Server). Departure from the approved list will result in forfeiture of grant funds. 

5.  Can the district use funding spent prior to grant application for matching?

Only funds expended after July 1, 2020 may be used for the match.

6.  What if we did not fully participate in required events?

If you did not fully participate in the required events, you will not be eligible for this cycle.  You are eligible when you meet all of the following:

Fully participate in Conference for two consecutive years, AND

Fully participate in EAST Seminar for three consecutive years (or substitute Summer Remix for one of the three years, if applicable), AND

Participate in at least two Student Trainings in each of the previous two school years, AND

If applicable, fully participate in all sessions of Phase Training.

 7.  What if our program didn’t meet the minimum of four additional events?

If you have not participated in at least four additional events, please remedy and apply next cycle. These are critical to program growth.

8.  What about taxes and shipping?

Taxes, shipping and handling should be figured into the total.

9.  What documentation do I need to keep and make available for the validation visit?

Be prepared to produce physical items (workstations, cameras, servers,), purchase documentation, and classroom inventory.)

10.  Can I get assistance on purchases with recommendations from the EAST staff?

Absolutely, in fact, you are encouraged to speak with members of the EAST staff that are most familiar with equipping the EAST classrooms with the latest in technologies and resources available.

11.  What is the Upgrade Submission Link?  Where do I find it?

We are requiring all grant applications to be submitted digitally through the Upgrade Grant Submission link. The link will be active starting at 9:00 AM on May 5, 2020.  The link will then close at 3:00 PM on June 5, 2020.  Any applications received after the submission deadline or via fax, email, or mail will NOT be accepted,

The Upgrade Grant Submission Link is located on the EAST Initiative Website, then click on “Grants” under the “Library” section.  From there click on the “EAST Upgrade Grant for Arkansas Schools” and the Upgrade Submission Link will be on that page.

12.  Are there any items that cannot be considered for purchasing?

Drones cannot be purchased using upgrade money

Supplies like toner and paper cannot be purchased but items like memory cards, accessories are allowed.

Items not in a typical EAST classroom will be considered. Please detail reasoning to assist in the process.

Subscription items (e.g. Adobe Creative Cloud, Office 365) will be considered, please work with your local purchasing agent for best pricing. Online prices are often inflated in comparison.

Extreme items (e.g. a server or a video camera at a cost of $3,000 each will be considered though needs details explaining the need for going well beyond typical)

13.  Can I buy from any vendor?

Yes - we encourage districts to work with vendors for which they have good relationships. We can assist if needed on pricing or vendor recommendations. 

 

Schools Eligible to Apply

(based upon year of implementation or last Upgrade Grant awarded)

Ahlf Junior High School Joe T. Robinson Middle School
Alpena High School Jonesboro High School
Annie Camp Junior High School Lake Hamilton High School
Arkadelphia High School Lakeside High School - Lake Village
Arkansas High School Lakeside Middle School - Hot Springs
Ashdown Junior High School Lakeside Middle School - Lake Village
Bald Knob Schools Lee Elementary School
Batesville High School Lincoln High School
Batesville Junior High School Lincoln Middle School
Bauxite Schools Little Rock Central High School
Beebe Junior High School Lonoke Middle School
Beebe Middle School Mabelvale Magnet Middle School
Bentonville West High School Magazine High School
Bergman High School Magnet Cove High School
Berryville High School Magnolia High School
Bismarck High School Magnolia Junior High School
Brinkley High School Malvern Elementary School
Brinkley Middle School Malvern High School
Cabot High School Mammoth Spring High School
Calico Rock High School Mann Magnet Middle School
Cave City High School Marshall High School
Cedar Ridge High School Martin Luther King Elementary School
Cedarville High School Maumelle Middle School
Centerpoint High School McClellan Magnet High School
Clarendon High School Mena High School
Clinton High School Mena Middle School
Cloverdale Middle School Midland High School
College Hill Elementary School Mineral Springs High School
College Hill Middle School Monticello High School
Cossatot River High School Monticello Intermediate School
Cutter Morning Star High School Monticello Middle School
DeWitt High School Morrilton High School
Dierks High School Mountain Home High School
Don Tyson School of Innovation Mountain Pine High School
Douglas MacArthur Junior High School Mountain View High School
Dover High School Mt. Vernon-Enola High School
Dover Middle School Mulberry High School
Drew Central High School Murfreesboro High School
Dumas Junior High School Nashville High School
Dumas New Tech High School Nettleton High School
Dunbar Magnet Middle School Newport High School
El Dorado High School North Heights Junior High School
eStem High Public Charter School North Little Rock High School
Eureka Springs High School North Little Rock Middle School
Farmington High School Oak Grove Middle School
Farmington Junior High School Omaha High School
Fordyce High School Paragould Junior High School
Fountain Lake High School Parkview Magnet High School
Gardner STEM Magnet School Perryville High School
Gentry Primary School Pinnacle View Middle School
Gentry Public Schools Prairie Grove High School
George Junior High School Prescott High School
Gravette High School Quest Middle School of West Little Rock
Green Forest Schools Rison Schools
Greenbrier Middle School Riverside High School
Greene County Technical High School Russellville High School
Greenland High School Russellville Junior High School
Gurdon High School Searcy High School
Hackett High School Sheridan High School
Hackler Intermediate School Sonora Elementary School
Hall High School Southside High School - Fort Smith
Hamburg High School Southside Junior High School - Batesville
Hampton High School Southwest Junior High School
Harrisburg College and Preparatory School Springdale High School
Harrisburg Elementary School Star City Middle School
Harrison Middle School Strong High School
Heber Springs High School Sylvan Hills High School
Henderson Middle School Valley View High School
Hope High School Valley View Junior High School
Horatio High School Vilonia High School
Hot Springs Intermediate School Viola High School
Hot Springs Junior Academy Warren High School
Hot Springs World Class High School West Fork High School
Huntsville High School West Side High School - Greers Ferry
Huntsville Middle School Westside High School - Jonesboro
Izard Co. Cons. High School Westwood Elementary School
J.A. Fair High School Wilbur D. Mills High School
Jacksonville High School Woodlawn High School
Jacksonville Middle School Wynne Intermediate School of Innovation
Jessieville High School Wynne Junior High School

 

2020 EAST Upgrade Grant