Conference 2009

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Booth Guidelines

Your school's booth design should represent your entire EAST program without focusing on one specific project. Your booth space should be used as a tool to display information that supports the amazing projects taking place in your EAST program.

2009 School Exhibitor Booth Numbers
2009 Exhibit Hall Floor Plan


All booths will be provided with the following:

  • 10’ x 10’ booth (including an 8’ back drape and two 3’ side drapes)
  • 6' skirted table
  • 2 chairs (see note below)
  • 1 electrical outlet

Note regarding chairs: Please make sure everyone from your school understands that there should be only two chairs in each booth. Please do not "borrow" chairs from other booths. If the booth company notices more than two chairs in your booth, they will invoice you for the extra chairs.

Consider bringing:

  • 2 Computers (one serves as a back-up)
  • Projector
  • Extra Extension Cords and Power Strips
  • Decorations for Booth (required)
  • Schedule of Events Poster showing when projects will be presented in your booth.

Booth Guidelines

Please review the following booth guidelines & assessment information for this year. Your booth designers must follow these guidelines as they are a part of your Program Impact Assessment.

  • The Conference Theme, This is…My EAST, should be represented within your booth design.
  • Booth design represents a professional business style booth.
  • All parts of your booth structure must fit in the 10’ x 10’ space. Please make sure no part of the structure extends into the walkway area.
  • Your booth decoration must not be higher than 10 feet.
  • Do not attach anything to the booth drapes (straight pens, hot glue, etc.).
  • Your booth should not interfere with or distract from the booths around you. All visible walls must be considered.
  • No power tools may be used to construct your booth at the Conference. You may use a standard screwdriver, pliers, and hammer.
  • You will have a total of two (2) hours to set up your booth. This does not include your unloading time. Please make sure you can accomplish this goal in that time frame because additional time will not be provided. It is suggested that you practice booth set up prior to arrival to ensure extra time will not be needed.

Do NOT bring the following for your booth:

  • No helium balloons - the Convention Center strictly prohibits any use of helium balloons.
  • CD Players - Music is not permitted in your booth unless it is part of a student project. Even then it must be kept at a low volume to ensure there are no disruptions to the neighboring booths. During Program Impact Assessment Judging music is only allowed with headphones unless you are presenting to the judges. See Program Impact Assessment Guidelines for more information.
  • Game Boys or other Gaming Device

Note: Please test the steadiness of your booth structure prior to arrival at the Conference. All booths should be sturdy and safe to all those around you.


The Program Impact Assessment judges will not be evaluating your booth design, but it will still count as 10% of your overall assessment score. A separate group of judges will evaluated your booth prior to the exhibit hall opening Wednesday morning. This is why your booth design must be complete by Tuesday at 4:00 PM.

Booth Assessment Rubric

Please remember, your booth design should tell the story of your entire program. Please see Program Impact Assessment for more information.

Booth Breakdown

All schools are required to remain at the Conference, with your booth completely decorated, until the final session on Thursday is complete. The approximate booth breakdown time is 1:30 PM.

If you have transportation issues that demand you leave before the close of the Conference, you must work this out before you come to the event. This is Public Day, the day visitors and dignitaries will be there. We do not want them to see empty booths. Exceptions will only be provided for EAST programs that have to catch a flight.

Booth Gallery

Need ideas? Check out the 2008 Booth Gallery.

This page was last updated on Tue, Feb 10, 2009 at 3:06 PM | View all updates | Site Map